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Information regarding the P-EBT Food Assistance Benefits for Families card can be found here: https://www.michigan.gov/mde/0,4615,7-140-66254_99536-526602--,00.html
Continuity of Learning and COVID-19 Response Plan (“Plan”) Application
As a result of COVID-19 and the closing of school buildings for the 2019-2020 School Year, school districts must submit a Continuity of Learning and COVID-19 Response Plan (“Plan”) in order to continue to receive state aid for operations. Although schools are closed and not providing in-person instruction, teaching and learning must continue. Michigan educators have been called to provide our students with continued learning. There are varied states of readiness to provide continuity in learning among districts. Even within districts of multiple school sites, there are varied states of readiness. It is expected that schools will provide instruction at a distance using a variety of methods that meet local needs, including printed materials, phone contact, email, virtual learning, or a combination to meet student needs. We should avoid assuming that continuity in learning can only occur through online means. While many educators have been providing distance learning opportunities, the Governor’s Executive Order (EO 2020-35) requires all schools to begin providing learning opportunities for all students no later than April 28, 2020. Districts who are able to begin their plans earlier are encouraged to do so. Each District shall submit a single completed Assurance Document, Budget Outline, and Continuity of Learning Plan to its Intermediate School District. Each Public School Academy shall submit a completed Assurance Document, Budget Outline, and Continuity of Learning Plan to its Authorizer. A single Application should be filed for the district rather than multiple applications for individual schools within a district.
The following items are required for the application which may be submitted beginning April 8, 2020:
1. Assurances Document 2. Continuity of Learning 3. Plan Budget Outline
Continuity of Learning and COVID-19 Response Plan (“Plan”) Guiding Principles As Districts and Public School Academies complete the Assurances and Continuity of Learning Plans, they should consider utilizing the following principles to guide their work: Keep Students at the Center Intentional outreach to continue building relationships and maintain connections. Help students feel safe and valued. At minimum, plan to do the following:
● Plan for Student Learning: Build on each student’s strengths, interests, and needs and use this knowledge to positively affect learning.
● Develop a Weekly Plan and Schedule: Offer routines and structures for consistency and for the balancing of think time, work time, and play time for health and well-being.
● Contact Families: Partner to support student learning through ongoing communication and collaboration. This will not look the same for every student and family—safety remains the priority. Provide translations as necessary. Design Learning for Equity and Access Plan and deliver content in multiple ways so all students can access learning.
● Teach Content: Set goals using knowledge of each student, content area standards, and of Michigan Merit Curriculum.
● Deliver Flexible Instruction: Consider how to deliver content depending on tools and resources accessible to each student. Alternative modes of instruction may include use of online learning, telephone communications, email, virtual instruction, videos, slideshows, project-based learning, use of instructional packets, or a combination to meet diverse student needs.
● Engage Families: Communicate with families about engagement strategies to support students as they access the learning. Families are critical partners. Provide translations as necessary. Assess Student Learning Manage and monitor student learning and plan what’s next for learning including the potential need for summer and supplemental learning.
● Check Student Learning: Use a variety of strategies to monitor, assess, and provide feedback to students about their learning.
● Make Instructional Adjustments: Use formative assessment results to guide educators’ reflection on effectiveness of instruction and to determine next steps for student learning.
● Engage Families: Communicate with families about assessment results in order to inform next steps and the potential for supplemental summer learning. Provide translations as necessary.
Continuity of Learning and COVID-19 Response Plan (“Plan”) Assurances Date Submitted: April 14, 2020
Name of District: Tekonsha Community Schools
Address of District: 245 S. Elm St., Tekonsha MI 49092
District Code Number: 13130
Email Address of the District: firstname.lastname@example.org
Name of Intermediate School District: Calhoun Intermediate School District Name of Authorizing Body (if applicable): Not applicable
This Assurance document needs to be returned to your Intermediate School District or, for Public School Academies, your Authorizing Body with your Continuity of Learning Plan and Budget Outline beginning April 8, 2020 to indicate that the District will adopt a plan to ensure continuous learning for all students through the remainder of the 2019-2020 school year. Districts should submit a single district plan that relates to all of their schools.
The applicant hereby provides assurance it will follow the requirements for a Plan for the remainder of the 2019-2020 school year:
1. Applicant assures that all student learning will take place under the direction of a teacher of record for each student enrolled in the district.
2. Applicant assures that it will continue to pay school employees during the balance of the 2019-2020 school year under the same terms and conditions established prior to the school closure order period.
3. Applicant assures that the Plan was developed in collaboration with district administrators, school board members, teachers, and local bargaining units.
4. Applicant assures that food distribution has been arranged for or provided for eligible students.
5. Applicant assures coordination between applicant and Intermediate School District in which the District/PSA is located to mobilize disaster relief child care centers.
6. Applicant assures that to the extent practicable the District/PSA will in good faith provide students with IEPs/Section 504 Plans the opportunity to participate in learning consistent with existing plans.
7. Applicant assures that Continuity of Learning and COVID-19 Response Plan, Assurance Document, and Budget Outline will be posted immediately following approval to the District’s/PSA’s website.
Continuity of Learning and COVID-19 Response Plan (“Plan”)
The goal of a Continuity of Learning Plan and COVID-19 Response Plan is to ensure that each District or Public School Academy is providing, to the best of its ability, each student with alternative modes of instruction to help them stay on pace in their learning. This application recognizes that there is no “one-size-fits-all” solution; multiple means of engaging students and supporting families may be necessary that may vary by grade level, school building, or student population served. For the purposes of the Plan, “district” refers to school districts and public school academies.
Date Submitted: April 14, 2020
Name of District: Tekonsha Community Schools
Address of District: 245 S. Elm St, Tekonsha MI 49092
District Code Number: 13130
Email Address of the District Superintendent: email@example.com Name of Intermediate School District: Calhoun Intermediate School District Name of Authorizing Body (if applicable): Not Applicable
In accordance with Executive Order 2020-35 a Plan must include all of the following parts:
1. Please describe the methods the district will use to provide alternative modes of instruction other than in-person instruction and a summary of materials each pupil and the pupil’s parents or guardians will need to access meaningfully the alternative modes of instruction included in the Plan. If the Plan relies on electronic instruction, the Plan must ensure to the extent feasible that pupils have access to a connected device capable of accessing the electronic instruction and must not penalize a pupil for the pupil’s inability to fully participate. “Alternative modes of instruction” means modes of pupil instruction, other than in-person instruction, that may include, without limitation, partnerships with other districts or intermediate districts or community colleges or institutions of higher education, use of vendors, use of online learning, telephone communications, email, virtual instruction, videos, slideshows, project-based learning, use of instructional packets, or a hybrid of multiple modes of learning that still promote recommended practices for social distancing to mitigate the spread of COVID- .
District/ PSA Response: The district plans to use a hybrid model/multimedia model of instruction using online learning platforms, grade level and subject specific textbooks, and hard copy instructional materials. All teachers will communicate with parents and students via cell phone using either Remind 101 or DoJo. Both of these software applications can use email and/or texting to communicate and provide instructional materials to the vast majority of our students. All students will need access to paper, pencils, and crayons. These supplies will be provided by the district for those that do not have them. For families that do not have access to email or text, other arrangements will be made to provide weekly hard copy packets. No pupil will be penalized for their inability to fully participate.
2. Please describe the methods the district will use to keep pupils at the center of educational activities, including outreach to continue building relationships and maintain connections, and to help pupils feel safe and valued.
District/ PSA Response: Teachers will be expected to make contact with every student at least one time during the week. This may be done through the use of technology (for those that have access) such as Google Hangout or another form of virtual meeting, or through weekly phone calls. For students with technology access, teachers will make sure to communicate multiple times each week through the instructional platform (Google Classroom, SeeSaw, Remind, DoJo, etc.) with a special emphasis on continuing to build relationships and maintain connections. We will encourage students to practice communication with classmates via media devices available to them. Paraprofessionals, our counselor, as well as teachers will reach out to students to check on their personal wellness.
3. Please describe the district’s plans to deliver content in multiple ways so that all pupils can access learning.
District/ PSA Response: For those students without technology, the main mode of delivery will be through the mailing or personal delivery during food distribution times of hard copy instructional materials. For students with technology grade level appropriate and subject specific instructional materials will be delivered via the online platform, email, other media sites such as Remind and DoJo. Teachers will be accessible to communicate with students multiple times during the week to answer questions and interact with students. Pre-made videos for those students that have technology is another means available to deliver content multiple times per week.
4. Please describe the district’s plans to manage and monitor learning by pupils.
District/ PSA Response: For students without technology, hard copy learning packets will be available for pick up during food distribution times. For those students that do not come to the school to pick up food, packets can be mailed or delivered by bus as needed. Teachers will manage and monitor pupil learning during weekly phone call(s), email, text, screenshots of student work returned for teacher review, Remind, DoJo, etc. Teachers will keep communication logs on a weekly basis. For students with technology, teachers will monitor and manage student access and assignment completion on a regular basis weekly. Consideration will be made in regards to families that have multiple siblings needing internet access at the same time. Remind and DoJo will broaden the platform for dispersing educational opportunities for students that have limited internet capabilities but do have cell phones and texting abilities. Remind and DoJo also have email capabilities. Phone calls will be used to communicate with students if and when needed.
5. Please attach a budget outline estimating additional expenditures associated with the Plan and sources of revenue to pay for those expenditures.
District/ PSA Response: Purchase of learning supplies such as paper, pencils, crayons, etc. Estimate: $1,000/General Fund Printing costs (paper and machine copy cost) Estimate: $3,500/General Fund Mailing Costs (envelopes, postage) Estimate: $1000/General Fund Personal time for printing, preparing, and delivery Estimate: $500/General Fund Fuel and mileage-Delivery cost Estimate: $2,000/General Fund.
6. Please describe the manner in which district administrators, board members, teachers, and any representatives of teachers collaborated in development of the Plan.
District/ PSA Response: All stakeholders were involved in the development of the plan, primarily via email and telephone calls. We are a very small school district with one grade level teacher K-5 and 7 teachers in grades 6-12. This made it relatively easy to discuss the development of the plan. I am the only administrator that was in daily contact with teachers, support staff, school board members. We agree that choosing the multimedia platform was the most effective way to communicate with students and parents. And allowed our teachers with as much flexibility and resources as possible to distribute educational opportunities via distance learning for our students. Keeping in mind the importance of individualized instruction, grade and subject appropriate opportunities, and specific learning opportunities for students with disabilities.
7. Please describe the methods the district will use to notify pupils and parents or guardians of the Plan.
District/ PSA Response: The district will use our district wide call out system, the local newspaper, a mailing from the Superintendent, Remind and DoJo, the school district website, and social media.
8. Please provide an estimate of the date on which the district will begin implementation of the Plan, which must be no later than April 28, 2020 .
District/PSA Response: April 20, 2020
9. Please describe the assistance, to the extent feasible, to pupils enrolled in any postsecondary dual enrollment courses under Public Act of 160 of 1996, as amended, MCL 388.511 to 388.524 , and Career and Technical Preparation Act, 258 PA 2000, as amended, MCL 388.1901 to 388.1913, in completing the courses during the 2019-2020 school year.
District/ PSA Response: For our students in dual enrollment courses we will be working with the provider to determine the next steps. At Tekonsha our dual enrollment students that are taking the course online all have internet access so they are continuing to participate in their respective class(es). We will continue to ensure that the students have the appropriate materials and support to complete those courses. The students will also be given the option to convert their grade to credit or no-credit if they so choose. For students in CTE programs we will work with the ISD CTE Director as well as state level CTE directives to ensure our students have the ability to complete these courses. When needed the district will ensure the student has the necessary resources.
10. Please describe how the district will continue to provide or arrange for continuation of food distribution to eligible pupils.
District/ PSA Response: Tekonsha Community Schools is currently serving a two meal combination, breakfast and lunch, from 11:00 am until 12:30 pm Monday, Wednesday, and Friday. Each serving distribution is for two days with the exception of Friday which also encompasses Saturday and Sunday. The program has been very successful and is on a pick up only basis. Families drive up to the curb side and we hand deliver the appropriate number of meals to their car. Any changes or alterations in our schedule is communicated on our district wide call out system, social media, local newspaper, school district website. Delivery can be accessible for those in need by contacting our food service department for assistance.
11. Please confirm that the district will continue to pay school employees while redeploying staff to provide meaningful work in the context of the Plan, subject to any applicable requirements of a collective bargaining agreement.
District/PSA Response: All staff will continue to receive their regular compensation through the end of the school year. All teachers are currently performing their regular duties except using a multimedia approach via distance learning and not face to face. Para professionals and bus drivers are assisting in preparing packets when needed, contacting students to maintain contact and check on students safety and well being. Also assisting in organizing and distributing textbooks and personal belongings to be delivered door to door to the students so that materials are available in order to successfully implement our continuity of learning plan.
12. Provide describe how the district will evaluate the participation of pupils in the Plan.
District/PSA Response: If a student does not have access to technology, teachers will keep track of the students who are completing hard copy packets/assignments. Teachers will also keep a log of communication and interactions with students and parents. If a student does have access to technology, teachers will use the instructional platform, to monitor student wellness, engagement, and completion of assignments. Teachers will also keep a log of communication and interactions with students and parents Inconsistent participation or completion of assignments will be referred to the Superintendent/Principal for additional communication and interactions with students and parents. The administrator will also keep a log and step taken towards participation and completion of assignments. The district may also use additional supports in regards to connecting with students and parents as needed. Examples of said agencies may include: DHHS, Behavioral Health, etc.
13. Please describe how the district will provide mental health supports to pupils affected by a state of emergency or state of disaster prompted by COVID-19 . District/ PSA Response: The district through weekly phone calls will reach out to students and parents in regards to their personal health and safety. Teachers, para pros, bus drivers, 31n mental health counselor, administrative assistants and administrators will assist in providing referrals to outside agencies if needed.
14. Please describe how the district will support the efforts of the intermediate district in which the district is located to mobilize disaster relief child care centers as described in Executive Order 2020-16 or any executive order that follow it. District/ PSA Response: Tekonsha Community Schools will assist in any way it can to provide support in the mobilization of disaster child relief care centers as described in Executive Order 2020-16. Food distribution, cleaning supplies, etc. are a couple of examples of how we could potentially provide support
Optional question: 15. Does the District plan to adopt a balanced calendar instructional program for the remainder of the 2019-2020 school year? Does the District plan to adopt a balanced calendar instructional program for the 2020-2021 school year?
District/ PSA Response: Tekonsha Community Schools does not plan to participate in a balance calendar for either school year.
Name of District Leader Submitting Application: Jeffrey Kawaski
Date Approved: April 14, 2020
Name of ISD Superintendent/Authorizer Designee: Dr. Terance Lunger
Date Submitted to Superintendent and State Treasurer:
Plan is posted on District/PSA website: April 15, 2020